Prepare the external data source An administrator may need to create an account and provide permissions to the data source to ensure that the right people have access to the data and that the data does not end up in the wrong hands. To access external data, you or an administrator must do the following: Also, if you experience problems trying to work with external data, this information can help you identify the issue. The following information can help you plan your next steps. Working with external data requires several pre-requisite tasks to enable secure access to the data. What do you want to do?Ĭreate external data columns in a list or libraryĬreate a Word template to display external data in content controls For example, you may want to create a standard customer contract in a document library that contains a customer name, company name, and telephone number stored in a Line-of-Business (LOB) database, such as SAP or Dynamics CRM.įor more information, see Find content about external data and Set a file template for a document or form library. Once you have found your Building Block content, select it and click ‘Insert’.Want to make it easy and efficient to enter accurate, up-to-date data in a business document? You can use data from an external source in the body of a Microsoft Word 2013 document by using a combination of Microsoft SharePoint external data columns and Word content controls. Your Building Block can also be found by navigating to the Building Blocks Template in the final field. This is where the category will come in handy. Then you need to find the section you saved your building block in within the Building Blocks Organizer. This is where all existing Building Blocks are found. To find your new picture Building Block you need to go to ‘Quick Parts’ and click on ‘Building Blocks Organizer’. Remember to use Save Selection to Quick Part Gallery for images! Now your image will be found in the Quick Parts Gallery. Here I have just used the General category, but you can create a new category for your image too! Once you have done this click ‘OK’ Here it may be more important for you to choose which gallery you want to save the building block in. Then you can Name, Describe and change any options that you want to. This time you need to click on ‘Save Selection to Quick Part Gallery’ If you want to save a picture or any other content then what you need to do is select the picture and then go to ‘Quick Parts’ under the ‘Insert’ tab in the ‘Text’ group. Remember to use Save Selection to AutoText Gallery for text! To find your new Building Block just go back to ‘AutoText’ under ‘Quick Parts’ and it will be there for you to select quickly next time you want to use it. Go back to this QuickParts menu in the Insert Tab to create as many building blocks as you want. Once you have done that then just click ‘OK’. ![]() Here you can Name your building block, put in a Description and there are also other options you can change if you want to. Now the “Create New Building Block” dialog box will pop up. Then go to ‘AutoText’ and click on ‘Save Selection to AutoText Gallery’ This is how you can create a Building Block with text.įirst you need to select the content you want to save, then go to the ‘Insert’ tab and under the ‘Text’ group, click the ‘Quick Parts’. The instructions will be the same, but the pictures will not match up with older versions. This guide was written using Office365, but Building Blocks have been in Microsoft Word since Word 2007. The Building Block will keep it ready for you. Therefore you won’t have to search and insert the same picture or type out the same text every time you want to use it. ![]() If you want to learn more about how to format your text using the ruler and paragraph tools, read our guide. They can be made up of anything, all the way from a simple line of text to entire cover pages made of text and images. Word Building Blocks can be pieces of reusable text, images or objects that you can freely reuse in your documents. These Quick Parts are also known as Building Blocks. Quick Parts is a feature in Word that lots you create, store and reuse pieces of content. What are Quick Parts and Building Blocks? ![]() This is known as a Quick Part or Building Block in word. There is a handy tool where you can save the content you want to re-use. When using Microsoft Word, there will be times you want to re-use a certain picture or text in different documents.
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